FREQUENTLY ASKED QUESTIONS

How can I find out which projects are currently available for bidding?

• On the left side of this page click on the Current Opportunities navigation button.  This will take you into a list of all Current Contracting Opportunities for Clark County.  In addition if you scroll down toward the bottom of the list you will also find all Current Contracting Opportunities for the University Medical Center (UMC) as well as links to copy and paste in your browser to navigate to opportunities with the Department of Aviation (McCarran International Airport) and the Clark County Water Reclamation District. 
• In addition you can find links to opportunities with Other Entities/Agencies by rolling your mouse over the Other Entities navigation button on the left side of this screen.  This will open a sub menu where you can select a link to the Entity/Agency of your choice.
• Visit our office on the 4th Floor of the Clark County Government Center located at 500 S. Grand Central Parkway, Las Vegas, NV 89106.
• Review the “Legal Notices” section of the Las Vegas Review-Journal/Sun newspaper on a daily basis.

How can my business become part of the County’s bidders’ list?

• Register your business on-line by clicking on the Supplier Registration navigation button on the left side of this page.  This will bring up the SUPPLIER REGISTRATION LOGIN screen where you can begin registering your company.  Instructions for creating a Login ID and Password and completing the registration process can be accessed by clicking on the Instructions link in the upper right corner of the screen.   
• All businesses are invited to register with the County; however, the County strives to support our community by utilizing local businesses whenever possible.

Does the County pay Sales and Use Tax?

• No, the County is exempt from payment of Sales and Use Tax.  You may access a copy of our “Tax Exempt Certificate” on-line by clicking on the Documents navigation button on the left side of this page, then locate and click on the Tax Certificate in the sub menu.

Where do I send my bid?

• The Invitation page on all Bid, Request for Proposal and Request for Information documents specifies the time, date, and location for bid submittals.
• For Clark County solicitations only, further delivery instructions can be found on-line by clicking on the Delivery Instructions navigation button on the left side of this screen.

How can I obtain a copy of the summary of bids received on a particular bid?

• You may obtain a summary of each Bids/Proposal/Response received for any solicitation by clicking on the Current Opportunities navigation button on the left side of the page.  In the Current Contracting Opportunities list, scroll down to the Clark County – pending award section or the University Medical Center – pending award section and locate the BID/RFP/RFI you are interested in.  Click on the BID/RFP/RFI number on the left side of the screen, which will take you to the Current Contracting Opportunity Details page for the desired BID/RFP/RFI.  Under the Project Related Documents section, open the attached “Summary” document (for Clark County) or “Report of Bid Opening” document (for UMC).
• If you are unable to locate the desired document you may contact the Buyer/Purchasing Analyst directly by sending an e-mail to the individual listed in the “Contact Name:” section on the Current Contracting Opportunity Details screen.

Who do I contact in the County to get payment for my invoice?

• Billing Address is printed on each purchase order in the upper right portion of the document.  Whichever department or division is listed in the Billing Address box on the purchase order is responsible for payment of your invoice.  The Purchasing and Contracts Division does not review, approve or pay invoices.   
  
• However, if you are experiencing delays in receiving payment you may contact the Purchasing Analyst, listed in the upper left box on the purchase order document, for further assistance and/or guidance.

Who is allowed to purchase goods/services for the County?

• The majority of all purchases are approved by the Purchasing and Contracts Division through the use of purchase orders.  In the event that a product or service is requested by a County representative without an approved purchase order, please contact the Purchasing and Contracts Division immediately at (702) 455-2897.  Purchase order numbers can be verified by contacting any member of the Purchasing and Contracts Division staff.
  
• All County departments are authorized to order products and services for a specified term (usually a full County fiscal year) through the use of standard purchase orders issued by the Purchasing and Contracts Division. A standard purchase order is a purchase order that allows the department or division to order the specified product or service, on an as-needed basis, over a defined period of time, and in an amount not to exceed the purchase order total.  Typically the defined period of time is July 1^st - June 30^th (fiscal year).

Who do I contact to find out about possible opportunities?

• The Purchasing and Contracts Division has a highly trained staff of Purchasing Analysts (Buyers) who purchase/contract for various goods and services.  To locate and communicate with the Purchasing Analyst(s) who handles the goods and services you offer, click on the Goods & Services List navigation button on the left side of this page.  Follow the instructions at the top of the list to locate the goods and services you offer.  This will provide you the e-mail address for the associated Purchasing Analyst(s).  Please keep in mind that there may be different Purchasing Analysts who work with each of the goods and services you offer.

How can I set up an office visit?

• Suppliers are encouraged to contact the Purchasing Analyst (via e-mail) responsible for the specific goods and services they provide.  If a supplier is interested in meeting with the Purchasing Analyst, an appointment is recommended to ensure that full consideration will be provided.  Please utilize the instructions in the previous question above to obtain the e-mail address of the Purchasing Analyst(s) who handles the goods and services you offer.
  
• If you are unable to communicate via e-mail, you may call the Purchasing and Contracts front desk at (702) 455-2897.  The front desk will then forward your call to the appropriate Purchasing Analyst.

What is a Pre-Bid or Pre-Request for Proposal (RFP) conference?

• The Pre-Bid or Pre-Proposal conference is a meeting held to discuss a specific bid or RFP document.  This meeting provides you with the opportunity to ask questions and to request clarifications on project requirements and information in the documents.  Pre-Bid and Pre-Proposal conferences are held for most formal Bids and RFPs solicited by the County.
  
• The Pre-Bid and Pre-Proposal Conferences are usually not mandatory, but suppliers are strongly urged to attend.  If the Pre-Bid or Pre-Proposal conference is designated as mandatory, failure to attend will disqualify your company from submitting a bid orproposal.

What criteria is used to award bids and requests for proposals?

• Bids for products and non-professional services are awarded to the lowest responsive and responsible bidder(s).  Request for Proposal award recommendations are based on qualifications and other criteria, in addition to price which is subject to negotiations, as detailed in the RFP document.  The Bid or Request for Proposal document will specify the method of award.

What about bond and insurance requirements?

• Bonds and insurance may be required for various County projects.  The County attempts to only require bonds and insurance in order to meet statutory mandates or when complex purchases warrant them to protect the County’s interests.
  
• Bond and insurance requirements are specified in the Bid or Request for Proposal document.

How can I thank a Purchasing and Contracts Division employee for their help?

• A simple “thank you” (via e-mail to the employee or CountyPurchasing@clarkcountynv.gov) or a short letter is acceptable.  Employees of the Purchasing and Contracts Division are prohibited from accepting gifts, meals, trips or any other items or services from a supplier.

If you should have any other questions that are not addressed here, please contact our office at (702) 455-2897.