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Recordation Process and Requirements
Certain documents sent for recording must be notarized prior to recording, below are some examples of documents that are required to be notarized prior to being presented for recording (NRS 247.120)
(Please Note: The Clark County Recorder’s Office does not provide Notary services or have Notaries on site):
- Deed
- Easement or Right of Way Grant
- Homestead, Declaration of
- Judgment (certified court copy OK)
- Judgment, Satisfactions of (certified court copy OK)
- Lease
- Liens
- Mortgage
- Mechanic's Lien Extension
- Power of Attorney (if used to convey real estate)
- Proof of Labor (jurat is acceptable)
- Termination of Joint Tenancy (jurat is acceptable)
- Trust Deed
- Vacation
A successfully recorded document consists of two (2) items: your document and the correct payment for recording
1. Your Document
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2. Payment
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Payment and Fees
Document Requirements
- Parcel Number
- Cover Sheet
- Legibility
- Names under Signatures
- Notary Acknowledgement
- Return Address
- Mail Tax Statements To
- Legal Description
- Correct Fee
Formatting Standards:
Document Recommendations:
Document Requirements
Documents must meet the following recording requirements:
PARCEL NUMBER
- The 11-digit parcel number must be placed at the top left corner of the first page of the document.
- Must comply with current 11-digit parcel numbering system as used by the Assessor's office.
- Any document relating exclusively to the transfer of water rights does not require a parcel number.
- To obtain your 11-digit Parcel Number (APN), Visit the Clark County Assessor's Web Site.
COVER SHEET
The first page of a document must have a blank space of 3 X 3 inches in the upper right corner of the first page.
The cover sheet is used to accommodate the recording label. You may download and include the Cover Sheet as your first page. (NRS 247.110)
Click here for margin requirements for multiple page documents.
LEGIBILITY
Documents must be clearly readable and capable of producing a legible microfilm record. (NRS 247.120)
NAMES UNDER SIGNATURE
Names must be printed or typed under all signatures except notaries with a legible notary stamp, and witnesses. (NRS 247.190)
NOTARY ACKNOWLEDGMENT
Many documents require proper acknowledgement by a notary.
Documents that must be notarized are specifically mentioned in NRS 247.120.
- Deed
- Easement or Right of Way Grant
- Homestead, Declaration of
- Judgment (certified copy OK)
- Judgment, Satisfactions of (certified copy OK)
- Lease
- Mortgage
- Mechanic's Lien Extension
- Power of Attorney (if used to convey real estate)
- Proof of Labor (jurat is acceptable)
- Termination of Joint Tenancy (jurat is acceptable)
- Trust Deed
- Vacation
NOTE: Using BLACK or DARK BLUE ink is preferred on notary stamps. Using any other color such as faded black, light blue, or red will not reproduce legibly and may appear incomplete and therefore, may invalidate its use.
RETURN ADDRESS
A "Return Document to", name and address must be indicated and clearly identified on each document.
MAIL TAX STATEMENTS TO
Required on any document transferring title. Must be stated with a name and address on any document transferring title.
Grantee name and address must be on any documents that transfers title.
LEGAL DESCRIPTION
Legal description must appear on all documents that are transferring real property.
CORRECT PAYMENT ENCLOSED
The correct amount must accompany the document to be recorded.
NON-RECORDABLE DOCUMENTS
Negotiable instruments (stocks, bonds, money); vital records such as birth or death certificates; and certain other type of documents, such as passports, citizenship papers, copyrights, and trademarks are not recordable. Death certificates may be recorded as an exhibit only.
Formatting Standards
Your document may be rejected if it does not meet the following formatting standards:
PAPER COLOR/TYPE/SIZE/SIDE
Document should be on white 20 pound paper that is 8 1/2 inches by 11 inches in size, except for certain maps. Documents should not contain printed material on more than one side of each page. (NRS 247.110)
INK COLOR
Documents should be printed or typed in BLACK ink (Signatures can be black or blue only) and not contain colored markings to highlight text or any other part of the documents. (NRS 247.110)
FONT SIZE
Documents submitted for recording should be in text that is no smaller than a 10 point similar to Times New Roman font or no more than 9 lines of text per vertical inch. No cursive, print only for legibility purposes.
MARGINS
First Page Margins: A document should have a margin of 1 inch on the left and right sides and at the bottom of each page, and must have a space of 3 X 3 inches at the upper right corner of the first page.
MULTIPLE PAGE MARGINS
The first page must have the margins listed above. All succeeding pages should have a margin of 1 inch on the left and right sides, and at the top and bottom of each page. (NRS 247.110)
ATTACHMENTS
Documents should not have any other materials physically attached to the paper or be bound together at the side, top or bottom. (NRS 247.110)
STAMP
A document must not contain a stamp or seal that overlaps with text or a signature on the document, except in the case of a validated stamp or seal of a professional engineer or land surveyor who is licensed pursuant to chapter 625 of NRS.
EXEMPTIONS
A map, certificate of affidavit of death, military discharge, document first filed with the courts, or document regarding taxes that is issued by Internal Revenue Service of the United States Department of the Treasury that are submitted for recording will NOT be charged a non-compliance fee.
Documents filed with the courts first are also exempt from additional non-compliance fee. (NRS 247.110)
Document Recommendations
TITLE
Documents should be identified as to the type of document.
PARTIES
There should be at least one party to the document.